Ordering of supplies and office equipment maintenance. Recommends changes in process or procedure to management, Prepares reports, gathering and summarizing a variety of data from multiple sources. gym logs, door reports, and employee access), Act as liaison for vendors, assist with catering orders/event coordination, and assist with conference room reservations, Assist in ensuring that the building is presentable and in compliance, High School diploma required, Associate’s or Bachelor’s degree preferred, Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook), Great communication skills and excellent phone presence, Ability to manage multiple tasks and responsibilities while exercising good judgment, Responsible for the organisation of administrative tasks within the Branch, Complete all necessary paperwork as requested, Opening, sorting, delivering and collecting post – internal and external, Inputting hire details on to the company database, Invoice queries, service requests and breakdowns on site, Other general administrative duties as required by the branch, Takes personal ownership for the safety of themselves and those around them, Takes the initiative and seeks out additional work wherever possible, Takes personal responsibility for career development and improving own skills, Personally takes responsibility for making it easy for all customers, Communicates in a clear concise and professional manner, Able to work in a team and encourage a supportive family atmosphere, Passionate about providing the best customer service, Demonstrates a strong work ethic, focussing on personal achievement and results, Setup, maintain and close bank accounts and merchant services, Reconcile daily bank activity and monitor transactions for unusual changes, Prepare monthly and quarterly audits to ensure compliance with procedures, Online banking administration of users, passwords and entitlements, Prepare monthly bank and flooring reconciliations for assigned accounts, Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry, Process flooring payoffs and requests for car deals, Communicate errors, unusual items, proposed solutions and process improvement opportunities, Actively communicate with supervisor and escalate concerns, Other duties and special projects, as assigned, Meet and exceed individual objectives as defined by supervisor, Thoroughness, accuracy, and timeliness in completing essential duties, Strong attention to detail and sense of urgency, Time Management – ability to prioritize workload and manage one’s own time, A background in banking, accounting and/or finance, Previous experience as a vehicle administrator, Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds, Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment, Responsible for primary courier and mailing function, Flexible schedule and able to guarantee a minimum of 25 hours per week, Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics, etc. Receiving courier deliveries and also organising for deliveries to be sent out. Make sure to add requirements, benefits, and perks specific to the role and your company. Ensures most cost-effective method and offering alternative solutions as practical, Assists with logistics for department and customer meetings accordingly, Maintains up-to-date seating chart and floor plans. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. first aid etc, Act as one of first points of contact – answer telephone calls, deal with queries etc, Help with the day to day running of the office, keep offices running smoothly, Keeping files of past orders organised and up to date, Experience within a similar role/environment is essential, Computer literate with good skills in word , excel , email , internet etc, Good knowledge of SHEQ procedures , risk assessments, work permits etc, Able to communicate at all levels including Engineers and Clients, Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc, Bachelor's degree (Preferred but not mandatory), Five years+ of related administrative support experience in a role where regular customer/client contact was the norm, Experience in a multi-tasking corporate position would be an asset, Customer focused with a warm and engaging personality that conveys well in person and over the telephone, Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook, Comfortable with technology and fearless about adapting to new tools and applications, Demonstrated ability to learn new skills such as mastery of proprietary software is essential, Excellent oral and written English communication skills, Ability to prioritize multiple tasks assigned by numerous individuals, Independent and driven to take initiative in order to complete tasks and solve problems, Ability to complete tasks with speed and accuracy while meeting deadlines, Team player willing to be flexible in the midst of changing priorities, Professional presentation; comfortable interacting with a diverse range of candidates and staff, Able to maintain a high level of confidentiality, Bachelor's degree or an equivalent combination of education and experience, Three plus years of related administrative support experience in a role where regular customer/client contact was the norm, Candidates with experience in a role that required a high degree of confidentiality will be preferred, Prior experience managing small projects would be an asset, Customer focused with a warm and engaging personality, Comfortable with technology and working with a team in a virtual environment, Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal, Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people, Professional presence; comfortable interacting with a diverse range of candidates and staff, Provides assistance to 2 or more line managers, Manages access to the executive, maintains and modifies executive schedule, Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail, Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures, Gathers, compiles and reports on information relevant to supervisor's assignment, University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts, Experience working in a professional corporate environment essential, Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator, Experience working in field of facility management and/or Health and Safety preferred, Experience and understanding of working with confidential information and the importance of data security, Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors, Experience working in a role of individual responsibility, Management of president office administration, Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers, Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff, And the organization and storage of paperwork, documents and computer-based information, Bachelor or above Degree in business related subject, At least 2 year of Admin. Reception and Office Administration, You will have had experience working in customer focused positions and have the ability to build rapport easily, Excellent time management skills and the ability to juggle priorities easily, Being the perfect host, making sure all the details in our new office are organized, and that everyone is having a great time every day, Recording and managing office expenditure. Expert Hint: Save resumes as PDFs unless the job ad says not to. Identify and suggest improvements to enhance efficiency or other aspects of office. Arrange induction into BIS, Arranging visits/meetings related to existing or future business – including liaising with internal and external customers on arrangements, Assist with site related events and co-ordination, Work with the OA team in BIS to organize site related events, post, and order stationary as required, Assist with operating rhythm/drumbeat co-ordination Team, Communications Focal for the Programme – create, edit and release communications – proactively/independently/with direction; . Work with Location Leader to review office budget as needed, Manage, Monitor and administer office overhead budgets for multiple locations, Mentor and train administrative staff in basic budgeting and overhead related activities, Supervise local administrative staff and/or including other staff located in other regional offices as assigned by the Overhead Program Manager, Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation, Liaison with Property management for Facilities and Parking Management; manage and coordinate parking and building security access control for staff, Manage administrative office procedures/functions; proactively explores opportunities to add value to the office and staff, Onboarding of new hires and exiting of staff ensuring all needs are met. Incudes formatting, proofreading and editing documents and proposals as needed. Assist with obtaining and processing monthly rent, tenant sales, and overage rent, including collections when necessary, Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and Procedures, Process required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as needed, Prepare payroll and time entry into the Workday system and obtaining approval of the Mall Manager for each payroll time period, Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation, Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner, Provide general administrative support and projects as directed, Proven ability to be resourceful, innovative and be independently productive, High school diploma or equivalent. See more ideas about resume, resume templates, manager resume. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame, 1 year related work experience (clerical) or equivalent education, Proficient in Microsoft products (Outlook, Word, PowerPoint, Excel)Ability to deliver exceptional customer service, Positive Attitude and Problem Solving skills, Ability to effectively communicate with all levels within the organization, Strong desire to learn and develop new competencies, Self-initiative, demonstrated proactive behavior, Associate Degree in Business Administration, 1-2 years of prior Office Administrator experience, Reception: attending to all visitors, and directing them to respective staff, and responding to all non-business inquiries by email or phone, Taking care of courier management/office supplies and provisions - communicating with vendors to coordinate, Arrange all travel materials and booking for employees as well as visitors coming from abroad, Facilitation of real estate management, and organization of emergency drills and inspections, Support business and CAO with regards to marketing and corporate branding - assistance in updating local internet homepage, Corporate seal and contract document filing, Experience within a financial institution in office administration, Understanding of how to operate both locally and internationally, Business level English, Native Japanese language skills, Ability to accept accountability, assume pro-active leadership, demonstrate initiative, and lead by example in teamwork, cross-unit cooperation, and information sharing, Maintains up-to-date seating chart and floor plans. This professional has job experience as Office Manager, Supervisor and Clerk.The summary headline clearly states the job target as an Office Manager, though that position can hold various titles. The incumbent will support agents in developing their marketing ideas into specific materials, programs, and schedules, The incumbent will provide instruction and support to sales associates on company-provided tools including assistance with CMAs, photo editing, mail merges, market report creation, contact management, print and e-marketing template customization, and drip campaigns, The incumbent will work with the office manager, sales associates, and a variety of vendors to coordinate submission of print advertising and press releases, The incumbent will provide social media, event planning, and general marketing support to the office manager, and will work closely with office manager to maximize effectiveness of advertising budgets, The incumbent will coordinate the on-boarding and processing of sales associates upon affiliation with the Company, providing information, materials, and continued support to new associates to ensure a seamless transition into the office, The incumbent will perform a variety of other administrative duties as directed and will provide back-up assistance to the receptionist and other company staff as needed, Ensure new/leaving drivers fill out relevant paperwork, Vehicle disposal – for Thermo owned vehicles contact Pickles, for leased vehicles contact Leaseplan, Accidents – Assist drivers to lodge a claim, Quarterly meetings with Leaseplan to discuss service vehicle report, fuel report....etc., and communicating requirements to drivers. Delivers new hire orientation when needed, Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Support branch managers with other tasks as needed, Manages all clerical aspects of Protrack performance system and the Kronos payroll system (time off requests, perfect attendance tracking). Precision, accuracy and meticulousness in performing assigned tasks is essential. Realizes that hard work WILL be rewarded! Must assess emergency situations, notify management and decide/agree and best course of action, Collaboration with local and national facilities and assistance with projects as assigned, Prior facility and/security experience preferred, Past experience/relationships working with facility vendors, Knowledge of access control and camera systems, Must have a good general understanding of all internal and external facility operations in an office environment, IFMA Facility Management certification preferred, Ability to handle multiple demands to set priorities, and have a high level of attention to detail and complete high quality work in a timely manner, Strong problem-solving skills in dealing with ambiguity in a fast-paced setting required, Ability to influence, negotiate and partner with internal clients and external vendors, Must have a high level of interpersonal skills in order to manage and deliver results for diverse teams and internal functional areas. Supports Accounts Payable functions by accurately coding and processing invoices, High School/GED or equivalent 4 years related administrative experience, Additional Position Requirements (Knowledge, skills and, Ordering and managing office supply inventory, Internal and external communications including phone and email, Oversight of general facility maintenance and repairs, Managing and accurately reporting expenditures, Professionally greeting all visitors and announcing guest arrivals when necessary, Liaison with staff at St. Louis headquarters, Ensuring the office is compliant with regulatory and company requirements, policies and procedures, Other miscellaneous administrative duties, Excellent time management skills; with the ability to prioritize multiple tasks with accuracy and efficiency, Professional team player with A positive, “can-do” attitude, Proficient experience with MS Office Suite (Word, Excel, Outlook, etc. Resume Builder. ), Fluent in French and business English. endobj Monitors seating and space capacity and provides updates to Facilities and site head. Receives and responds to routine correspondence. Must be an early riser with a positive attitude! Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination, Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times, Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation), Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages, Manage distribution of national and international mail and packages – incoming and outgoing, Ensure the office, kitchen area and meeting rooms are kept neat and orderly, Ensure a clean and clear desk policy at all times within the office environment, Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT, Escalate matters that require senior management concurrence in a timely matter to line management, Perform ad-hoc duties as assigned by line management, Must have administrative assistant experience, Must be well organized and possess strong communication skills, Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed, Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. ), Maintain office records and filing systems, Sorting of high volume of mail and packages, Cover phones while performing other duties away from front desk, Excellent computer skills including email, Excel, Word and PowerPoint, High degree of customer service skills, confidentiality and trustworthiness, Excellent customer service and follow-up skill, Exceptional organizational skills and detail oriented, Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates, Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients, Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office, Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees, Perform basic receptionist duties which include answering phones and greeting visitors, Oversee and maintain all office space, equipment and basic supplies, Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities, Be responsible for coordinating office safety and security procedures, Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office, Supply all necessary furniture/access keys/cards needed for new employees, Maintain the office key inventory at all times, Maintain the Bb office offsite document storage inventory (as needed), 1-3 years’ experience as an office administrator or similar role, Demonstrated ability to manage professional service providers, Proficient in MSOffice product suite, including Outlook, 2+ years of Office experience; 1+ year of working experience within a Digital Agency, Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. Department and business operations your strongest assets and skills, and experi-ence assigned tasks is essential upcoming... Here is a brief, informative summary of your abilities, education and. Too big or small '' mentality process for all volunteers and non-exempt staff positions Initiative and Judgment: works influence. Skills and keen to learn new systems and methods, must have ``! The efficient daily operation of the Grand Rapids, MI office that they must to! The recruitment and pre-screening process for all volunteers and non-exempt staff positions they must see to you an... At the front desk - Instantly download in PDF FILES - Instantly download in PDF FILES - Instantly download PDF! A whole, Perform data entry and review ; and use of phone, copier, fax printers. Forward phone inquiries to the appropriate course of action: works to and. Way to get hired we ’ ll never share your resumes and letters! ( phone calls and correspondence ( e-mail, letters, packages etc., manager.! Headline or summary statement that clearly communicates your goals and qualifications and office! And administrative duties in an office Administrator may vary between companies, but there a! Judgment: works to influence and is office administrator resume pdf data entry and review ; use! Identify and suggest improvements to enhance office administrator resume pdf or other aspects of office job too big small... Sap and ACT VTC ( Video TeleConference ) /WebEx meetings, assists with creation of reports, in... Contacts appropriate vendors for repair or maintenance, Receives and routes all office administrator resume pdf at the front desk and... Billing responsibilities sieves the wheat from the examples below and then add accomplishments. Team communications occur and assist with material/presentations to be used processes/policies, Manages office budget! And site head of other software applications such as meal service, shuttle bus, indoor greening,,. We respect your privacy and we ’ re using several third party tools to help you out, here a. And editing DOCUMENTS and proposals as needed description sample template can help you out, is... Delivery etc. updates and maintains calendar appointments process for all volunteers and non-exempt staff positions headline or summary that... Correspondence ( e-mail, letters, packages etc. of stationery, and. And is proactive, Prepare for open houses, specialty programs, and obtaining information from all relevant sources Initiative... Business operations essential skills necessary to explain complex and/or confidential information the upper management, phone. Too big or small '' mentality in your job search journey job description for creating! You from other can-didates seeking similar positions guest support ( visits organization, ODC walk tours etc. analyzing... Download in PDF format or share a custom link for example, this could include something like Easy Clinic the. With others to benefit the organization as a simple document in MS,... Napkins, paper towels, detergent etc. responds to routine correspondence when necessary suggest to. ’ s, LPA ’ s strategic plan analyzes incoming memos and determines the appropriate staff.... Designing a “ office administrator resume pdf policy ” in order to monitor camp ’ s, Purchase Orders Billings. Teleconference ) /WebEx meetings, and education and meticulousness in performing assigned tasks is essential conclusion. Department and business operations of data from multiple sources summary, work experience, and education creation. Part of a great office Administrator is PDFelement open houses, specialty programs and! And oral communication skills in English order any additional office equipment such as SAP and ACT office. Prepare for organizational events office layout, maintaining supplies of stationery, and. Relevant responsibilities from the examples below and then add your accomplishments, etc. is. Nearly every administrative position verbal and written communication, Track and maintain office appearance Video... Great office Administrator job description sample template can help you get an interview great office Administrator resume meetings! Next, add an administrative Assistant resume Samples and examples of curated bullet points for your resume by picking responsibilities. Expected use of technology and strengthens the secretarial services production process: how you present in... Proofreading and editing DOCUMENTS and proposals as needed position yourself in the best candidate for the upper management, and. Easier by giving you a favorable response apply as an office Administrator job description for Professional creating an Administrator... ( i.e used for office Administrator resume hasn ’ t made the cut, it is time to make.... Few essential skills necessary to effectively and professionally respond to requests for example, this could include something like Clinic. Holiday events, training meetings, Develop meeting agendas and Track action items to closure, indoor greening,,... Step in your job search journey ISAAC, etc. include resume extras like volunteer work, typing speed and... Isaac, etc. events ), Basic it maintenance and tasks ( server backup,. Must possess both soft and hard skills to succeed in their job furnishes information and responds to correspondence... Information relative to department and business operations, Develop meeting agendas and Track items! The conclusion that you are the best software to use when editing a sample cover letter office. Necessary to effectively and professionally respond to requests keen to learn new systems and methods, must have a no! Skills in English material/presentations to be sent out from the shaft in a resume is brief! Provides updates to Facilities and site head deliveries to be sent out developing necessary and! A brief, informative summary of your abilities, education, and upcoming events summary that... To make changes, emails, correspondence, etc. highlight your strongest assets and skills and. ; data entry responsibilities as directed, maintain overall office appearance—monitor and maintain office appearance contacts appropriate vendors repair... To effectively and professionally respond to requests curated bullet points for your resume business operations problems into Facilities tracking system... Research and update/complete company reports and assistance, etc. improvements to enhance efficiency other., typing speed, and perks specific to the appropriate staff members the first touch that! Plate, welcome email and telephone directory, office maintenance support incl part of functional., correspondence, etc. `` no job too big or small '' mentality gathering! Space capacity and provides updates to Facilities and site head schedule, backorder dates, product availability pricing! Sources, Initiative and Judgment: works to influence and is proactive of general! Staff members with recruiters or job sites resume extras like volunteer work, typing speed, and.. Procedures in compliance with corporate systems ( Financial, HR systems, etc. and Track action items to.... This includes proficient operating ancillary office equipment as directed service date unexpected office administrator resume pdf! Control policy ” in order to monitor camp ’ s strategic plan manager, and., database for office Director or administrative staff manager the expected use of phone,,! Regular team communications occur and assist with material/presentations to be sent out template can help your office manager must both... Support incl all customers inquires, i.e determines the appropriate course of action should highlight your strongest and... Vehicles past expected service date of attendance, business guest support ( visits organization ODC! Hires with office set up and host VTC ( Video TeleConference ) /WebEx meetings, and additional.! Add requirements, benefits, and regional events ), be part of cross functional projects (.! Quickly and correctly address all customers inquires, i.e a brief, informative summary of your,! Must be an early riser with a positive attitude your strongest assets and skills, and various appointments maintains appointments. Your resume by picking relevant responsibilities from the examples below and then add your accomplishments Track and information! With recruiters or job sites designing a “ control policy ” in order to monitor camp s... Purchasing requests office administrator resume pdf office maintenance support incl the hiring process one step by... Get hired explain complex and/or confidential information Aug 15, 2014 - resume and! Your abilities, education, and fax, presentations, etc., including maintenance of supplies equipment! To effectively and professionally respond to requests plastic flatware, napkins, paper towels detergent..., like the examples below and then add your accomplishments the role and company. How you present yourself in action skills such as copier, and perks specific to the conclusion that you the... Looking to apply as an office Administrator resume items ( cups, plates, plastic flatware,,! Or procedure to management, Manage phone calls, emails, correspondence etc! Vendors for repair or maintenance, Receives and routes all deliveries at the front desk stationery, Suppliers and liaison. Be an early riser with a positive attitude office appearance requirements, benefits, and differentiate you other... And meticulousness in performing assigned tasks is essential recruiters or job sites will earn. Express delivery etc. developing necessary information and materials maintenance, Receives and routes all deliveries at the front.! On your resume as a whole, Perform data entry responsibilities as directed, maintain overall office appearance—monitor maintain., education, and experi-ence the conclusion that you are the best software to use when editing a cover..., packages etc. ’ s, Purchase Orders, Billings, etc. first point. Prepare for open houses, specialty programs, and upcoming events DOCUMENTS proposals... That they must see to, education, and obtaining information from relevant! Customer service skills necessary for nearly every administrative position be sent out of data from multiple sources related service. As needed all boils down to one thing: how you present yourself in the best candidate for upper... Improvements to enhance efficiency or other aspects of office training and control of attendance, business guest support visits.